How long does the whole process take?+
Most assessments run from setup to dashboard in around 3-4 weeks. Setup takes a day or two, the survey window is typically 2-3 weeks (to give everyone time to respond), and we publish your dashboard within a few days of closing.
Is the survey anonymous?+
Yes, completely. We collect demographic information (department, role level, length of service, location) to enable group-level analysis, but individual responses are never identifiable. No names are attached to answers.
How many people need to respond for meaningful results?+
We recommend a minimum response rate of around 60-70% for the overall results to feel representative. For demographic breakdowns (e.g. by department), you need enough responses in each group to make the comparison meaningful - typically 5 or more per group.
What size organisation is this designed for?+
States of Vitality is designed for organisations of roughly 50-500 people. Large enough to have meaningful variation across departments and levels, small enough that every voice can be heard. If you're outside that range, get in touch - we can advise on whether it's the right fit.
Can we repeat the assessment to track progress?+
Yes. Running the assessment again after 12-18 months gives you a clear picture of what has shifted. The dashboard makes it easy to compare results over time.
What if we have recently done an engagement survey?+
That's fine - this isn't an engagement survey. States of Vitality measures organisational health across eight dimensions, not individual satisfaction. The two complement each other well. If anything, recent engagement data gives you useful context for reading the results.
Do you need access to our systems?+
No. The survey is hosted by us and respondents access it via a simple link and access code. We do not need access to your email systems, HR platforms, or internal tools.
What happens after we receive the dashboard?+
Your leadership team can explore the results at their own pace - the dashboard is designed to be self-explanatory. If you'd like guided support, we offer an optional walkthrough session to help you read the shape, understand the patterns, and plan your response.
Who sees the results?+
Only the people you choose. Access is controlled through secure email-based login. You decide who in your organisation gets access to the dashboard.
How is this different from a staff engagement survey?+
Engagement surveys typically ask how satisfied or motivated individuals feel. States of Vitality measures how the organisation itself is functioning - across strategy, operations, culture, change, and more. It reveals systemic patterns (like perception gaps between levels) that engagement surveys are not designed to surface. Think of it as a health check for the organisation, not a mood check for individuals.
Is our data secure and GDPR compliant?+
Yes. Survey responses are stored securely and processed in accordance with UK GDPR. Responses are anonymous - no names are attached to individual answers. We collect demographic information (department, role level, length of service, location) for group-level analysis only, and groups are never small enough to identify individuals. Your data is hosted on EU-based infrastructure and is never shared with third parties. We can provide a data processing agreement on request.